How to Backup Gmail Inbox to Another Gmail Account
The method that has to be followed to backup Gmail inbox to another Gmail account is very simple. It hardly has four to five steps. But what it even requires is to know certain features that already exist to make this work done.
This era is the so called Information Era. It is sure that all on Earth will have at least one pen drive with them. Is having pen drive enough? Never Right! But we being superior creation of God, we always sort out issues. We have sorted out this space issue also. It is through Cloud Storage and Cloud sync and Cloud back up. What does these terms mean?
Cloud Storage
- It is a computer storage model.
- It maintains your data.
- It manages your data.
- It also backs-up your data remotely.
This sounds great! You can store your data with any storage devices. Yet, it requires something. It requires network.
- What is this network again?
- It is your internet connection.
Cloud Backup
- Cloud backup is also known as online backup.
- To back up your data it sends a copy of your data to an off-site server.
- It is done through a proprietary or public network.
- And more about the off- site server is that it is hosted by a third party service provider.
This is what must happen to back up your data. It comes with a charge back. [Charge back is an accounting strategy using it IT. The IT services expect a fee amount for the work done. This Chargeback is way apart from the Traditional accounting. In the traditional accounting, one centralized department bears all costs in an organization. It is find out which department is responsible for the expenses. This stands as the reason for it to be called as “Responsibility Accounting”. Thus, Chargeback is also called as Responsibility Accounting.]
- A fee is to be paid for this service.
- And the fee again depends upon the bandwidth or the number of users.
[Bandwidth – It is the transmission capacity of a computer network.]
Cloud sync
- Cloud syncing is done through an application.
- It can keep files in different location with all updates.
- For this to happen, the user has to set up a cloud-based folder, to which he has to copy the desired files.
- The folder created is accessible with the help of internet for multiple users.
- They can be accessed from any device.
- There is very known example – Google drive.
Google is so wonderful is making is happen. Google has a web based operating system. It is called as Chromium. Thus, if you have chrome book, Google drive is the best for storage. What is even cooler about Google drive is that it has ios and Android apps for viewing your files from your phone. Google can give you 15 GB of free data. It includes the space for both in your drive as well as your Gmail. Thus, the space together in your Gmail and your drive is free up to 15 GB.
Does the both Cloud storage and Cloud backup seem same?
Let us check out the difference.
| S.no | Cloud Storage | Cloud Backup | Cloud Sync |
| 1
2 |
Cloud Storage is defined as follows:
It maintains and manages and saves your data. |
The meaning of Backup is as follows:
Back up is the creation of a copy of the data from one location to another. |
Cloud sync is referred to as follows
Cloud sync ensures that your data is same on all devices. That may be a ipad, tablet, PC, desktop. |
- The examples for cloud storage are
- The examples for cloud back up are
Acronis Backup, Blackbaze and cloud backup
- The examples for Cloud Sync are
Google drive, One drive, icloud drive and Drop box
In the recent days, each of the above is coming up with all the services. To make it clear,
Google drive has announced sync as well as back up features. In google drive you can select the folders which you want a backup. (Still, this is available with your storage limit.) When have enough about Sync, storage and backup. Now let us start to know what a Gmail is and what is all about backup in Gmail. There are many ways to back up the inbox of your Gmail. But everybody’s need is to know the easiest way. Why we need it to be easy? Obviously, it is to save time.
Let us go for it!
Gmail is a free. Web based e-mail service. It belongs to Google. The feature that is relevant to our topic is that it gives 15 GB storage. It also possesses an alternative program that arranges relevant messages into a conversational thread. As you know, the incoming messages are saved in the inbox of your Gmail.
It is significant to know the features of Gmail as well as Gmail’s Inbox. They are described as below:
Security:
When you use Gmail, ensure that you use all the security guidelines. This will prevent unwanted access to your account. It has 5 categories. They are as under:
- Your computer
- Your Browser
- Your Google Account
- Your Gmail settings
- Final Remainders
It has checklists within. Going through it once in a month, will help you to be safe always.
SMS
Gmail has a chat feature in it. But do you know it will allow us to send SMS? Yes! Chat is now extended to SMS. But are you worried about spams? Do not worry. Google has blocked the incoming text messages.
Gmail without Internet (Offline Gmail)
If you stuck out somewhere without network or even without WIFI, you can access your Gmail account through the offline Gmail.
Search Operators
Gmail has advanced search operators. You have that in handy all time when you use Gmail.
Handle Faux
Many a times you send a message to the wrong receiver. What to do now? Heard of “Got the wrong BOB”? It is the feature that helps you fix the faux mail.
Video chat
Gmail features Video chat. You never want to be away from your loved ones.
Security through Http
When you work in a public network, there is one way to keep yourself secure. You have to change a little of your existing settings. The procedure is as under.
- Log in to Gmail
- Click on to settings
- Set the browser connection to “always use https”
- Save your changes
Ignore unwanted messages
Gmail helps you to do away with unwanted messages. Simply mute the conversation.
Delegate your account
If you want someone to manage your account, delegate your account through Email delegation feature.
Now, it is time to know about How to Backup Gmail
Heading straightly to the Topic, to backup Gmail Inbox, there is a need of an add-on. The name of the add-on is Download Gmail
Alright! What it will do?
It will save a copy of your Gmail emails and file attachments to your Google Drive. You can use your Drive Client to backup the files saved in your drive from your PC. With this, you would lot of questions.
- What is an add-on?
- How does this add-on work?
Add- on = Add-ons can be software or hardware that helps to customize things. The below listed are the some of the examples of ADD-ons
- Browser extension
- Expansion pack
- Downloadable content
- Plug- in
The above listed comes under software – Peripheral and Video game accessory are the examples of hardware add-ons.
Download Gmail
- Click on add-ons.
- Now click on to “save emails and attachments”.
- Next is to click on to create rule.
- It will have a few conditions to be satisfied.
- Save email to the select folder in the Google drive.
- The emails and mail attachments will be saved as PDFs.
- Those PDFs will be saved in their native format.
- Gmail archiver is there to back up all that you seem important.
- The same goes with Gmail, Google Inbox and G suite.
When does the need arise to backup emails and file attachments? It is when the space goes low for storage. Previously we were talking about saving the file attachments and emails. But Gmail to Gmail transfer? How is this possible? Below are the steps to Backup from Gmail to Gmail. It doesn’t need any add-ons. You can directly in the cloud.
STEP 1 – A new Gmail account has to be created.
STEP 2 – Click on to settings
STEP 3 – Accounts and Imports Tab
STEP 4 – Import mails and contacts
STEP 5 – You would see a pop-up window.
STEP 6 – Type the existing Gmail account.
(From where you want to import the messages into new account)
STEP 7 – Sign in your credentials.
STEP 8 – Now, allow the Shuttle cloud app to access your Gmail and Google contacts data.
After the eighth step, your authentication will be checked.
STEP 9– Soon after the authentication is done, click the “start import button”.
Your migration is started
What about this process if your PC shutdowns in the midway. Never ever worry about it. The migration takes place in the cloud. You can close your windows, log out the browser. Nothing can stop its functioning.
STEP 10 – You will find a new label in your new Gmail account. This is the indication that your migration had been completed.
What about the new label? It has your entire imported data.
Shuttle cloud? What is that?
It is leading Emails and contact import. It has more than 200 email providers as their clients. When Google chose it, they would be leaders in their particular market. Do you think their work is monotonous and their work seems to take place just a little part? Not at all!! (It has 200 different email providers with different set of characteristics.) Complicating and challenging. Isn’t?
Statistics of Shuttle cloud:
A migration platform that migrate 3 million contacts and 30 million emails every day. It has all the data encrypted for security. The scalability is so high that it can handle up to 6TB per hour, Being a single company and a great idea, it does not limit its method to one in importing. You can import your emails and file attachments via two methods, which are as below:
- Shuttle cloud hosted migration portals
- Shuttle cloud APIs
This is just amazing. Look how responsible our Google is? It has all within itself. But there arises a question of security. It is a third party vendor. Will our data be safe? What is the guarantee? Yes, it is a third party vendor. When Google realized how much is the import of data is important, it immediately chose the world leader in Importing Data. Google is so concerned on its Customers. In their privacy policy, Google has conditioned Shttlecloud not to store any copies of emails or use the personal information for any kind of business. So there are issues regarding the security.
You have another option where you can cancel the access to the service. After the completion of the migration, you can visit myaccount.google.com/permissions –through this you can cancel the access to the service. Do you remember the authentication process? It happens with the help of Google OAuth. Google OAuth – It is used by the Google for authentication and authorization. This enables a third party to have limited access as per the need of the work to be done. Thus, if Shuttle cloud can import emails and file attachments, it can happen only after the authentication of Google OAuth.
There are 4 roles that have to be present for this authentication to occur. They are,
- Resource Owner
- Resource Server
- Client
- Authorization Server
The client would request for an Authorization to the resource owner. The client would receive the authorization and that is the credential to ask for an access token. That authenticates the authorization and presents authorization grants. If valid, it issues an access token. So never ever be scared of security issues.
Finally, I gave you a cool way to use cloud storage, cloud back up and cloud sync. Make your work better with better space and use the available technology with all features that it has. With the steps provided, manage, say 5 Gmail accounts, make use of all available space as import became easy than ever before!!!